Tools · vivePDF

Where to open vivePDF's 77 tools, what each of the six tool groups is for, and a searchable list with a short description of every tool.

vivePDF has 77 tools, from merging and OCR to conversion and digital signatures, all sorted into six groups. This page explains where to open them and what each group is for; the short description of every tool is in the list below.

Open a tool

There are three ways to reach a tool:

Tools menu: click Tools in the top bar. The main tool pages open under six group headings. Show all at the bottom of the menu opens the Tools catalogue, which lists every tool with a search box, including the sub-tools the menu does not show. Search in folders searches inside the PDFs in a folder.
Home: the Tools section has a Search tools box and a button for each group; choose All or a group to narrow the list. To keep the ones you use most in Quick access, use Customize home.
Command palette: press Ctrl+K, or click the Search tools, pages or documents box in the top bar, type the tool’s name and press Enter.

The rest of the top bar and the palette are covered on the Interface page.

The six groups

Page layout: tools that change the order and number of pages, such as merging, splitting, the page organiser, rotating, deleting and extracting pages. More on the Organise pages page.
Optimisation: tools that improve or check a file, such as compressing, repairing, OCR, comparing, accessibility, print check, PDF/A archiving, batch runs and watched folders.
To PDF: tools that make a PDF from pictures, Office documents, SVG drawings and web pages. The Studio cards for documents, designs, business cards, bibliographies and CVs are here too.
From PDF: tools that turn a PDF into Word, Excel, PowerPoint, pictures, text, Markdown, HTML or EPUB, or pull out its pictures. See Convert files.
Content editing: tools that work on what is on the page, such as page numbers, headers and footers, watermarks, cropping, forms, mark-up, QR codes and answer sheets.
Security: adding and removing passwords, sealing with a certificate, redaction, the privacy check, signing and verifying. See Security.

Every tool follows below, grouped and with a short description; type in the box above the list to find the one you need straight away.

Filter the tools77 tools

Page layout

Tool	What it does
Merge	Combine several PDFs into one file, in order.
Split	Cut by ranges, page count, size or bookmarks.
Page organizer	Drag to reorder, rotate, delete and insert pages.
Rotate PDF	Permanently rotate selected pages.
Delete pages	Delete pages, or everything before/after one.
Extract pages	Create a new PDF from selected pages.
Split batch	Cut a batch scan into documents at blank pages, QR sheets or text.
Rename	Name files after their content: date, invoice number, title or amount.

Optimisation

Tool	What it does
Compress	Resample images and shrink the file.
Repair	Repair a damaged PDF that will not open.
OCR	Turn scanned pages into searchable text.
Compare	Find text and visual differences between two files.
Accessibility	Score a PDF against accessibility basics and fix title, language and alternative text.
Print check	Checks fonts, image resolution, bleed and colour spaces before printing.
PDF/A archive	Check a PDF for long-term archiving and save a PDF/A-2b copy.
Batch	Applies the same operation to several documents at once.
Watched folders	Run a saved chain automatically on every new PDF in a folder.
From scanner	Scan straight from a connected scanner into a PDF.
Enhance	Straighten, clean and whiten scanned pages.

To PDF

Tool	What it does
From photo	Turn phone photos of paper into a straightened PDF.
Create PDF	Turn plain text or Markdown into a report, letter, petition, minutes or booklet
Documents from a table	Certificates, invitations and name badges for every row of a CSV or Excel table
Paper	Blank, lined, graph, dot grid or music paper as a ready-to-print PDF
Book	Markdown or text chapters as a book with a cover, linked contents and page numbers
CV builder	A CV with a classic, modern or compact template, photo and clickable contacts
Design in Studio	Posters, flyers, invitations and social posts on a free canvas with 170+ templates.
Write a document	Write a report, article or thesis with headings, tables, citations and a contents list.
Business card	Two-sided cards with foil, emboss and spot UV, print-ready with bleed and imposition.
Bibliography	Import .bib, RIS or CSL JSON, edit sources and export an APA, MLA, Chicago or IEEE reference list.
Images → PDF	Turn JPG, PNG, WebP files or a whole folder into a PDF.
Office → PDF	Word, Excel, PowerPoint, HTML, Markdown → PDF (LibreOffice is downloaded on request).
SVG → PDF	Turn SVG drawings, logos and icons into a sharp, vector PDF.
Web page → PDF	Save a web page as a PDF, with or without its pictures.

From PDF

Tool	What it does
PDF → Word	Convert to a Word document, layout preserved.
PDF → Excel	Detect tables and export them to Excel.
PDF → PowerPoint	Export each page as a PowerPoint slide.
PDF → JPG / PNG	Export pages as JPG, PNG or WebP.
Extract images	Pull every embedded picture out of a PDF in its original quality.
PDF → Text	Export as a plain text file.
PDF → Markdown	Produce Markdown that keeps headings and tables.
PDF → HTML	Convert pages to an HTML document.
PDF → EPUB	Turn a PDF into a reflowable EPUB for phones and e-readers.

Content editing

Tool	What it does
Add QR code	Stamp a QR code with a link or running number onto pages.
Read codes	List every QR code and barcode found in a document.
Create answer sheets	Print bubble answer sheets that can be read back from a scan.
Grade answer sheets	Read filled answer sheets, grade them against a key and export the scores.
Page numbers	Add page numbers wherever you like.
Header / footer	Write a header and footer on every page.
Letterhead	Lay a template PDF under or over every page.
Cover page	Put a designed cover page in front of a PDF: title, author, institution, logo or photo
Find and replace	Find text and rewrite it in the same size and colour.
Add watermark	Apply a text or image watermark.
Remove watermark	Remove text, annotation or repeated-image watermarks.
Stamp	Stamp a document as approved, draft or confidential.
Crop	Trim margins with millimetre precision.
Page size	Shrink or enlarge pages to A6, A5, A4, A3, A2, Letter or a custom size.
Flatten	Bake forms and annotations into the content.
Booklet / N-up	Lay out 2, 4 or 9 pages per sheet, or build a booklet.
Poster / tiles	Print one page large across several sheets, with cut marks.
Bookmarks	Edit the table of contents or generate it from headings.
Auto-link	Make web addresses and e-mail addresses in the text clickable.
Edit text	Change existing text in place (experimental).
Fill	Fill form fields, optionally lock them.
Mail merge	Fill one form from every row of a CSV or Excel table.
Export table	Collect the values of many filled forms into one spreadsheet.
Detect fields	Turn underlines and boxes into real form fields.
Annotate / mark up	Add highlights, drawings, shapes and text boxes.

Security

Tool	What it does
Add password	Protect with a password and permissions.
Remove password	Remove the password and save an open copy.
Seal with a certificate	Seal a file for certificate holders, with no password at all.
Open with a certificate	Open a certificate-sealed file with your own certificate.
Redaction	Permanently remove text and areas.
Privacy check	See what a file reveals (metadata, scripts, attachments, links, ID numbers) and clean it before sharing.
Sign	Apply a PAdES signature with a PFX / P12 certificate.
Verify	Check signature integrity and coverage.
Create certificate	Generate a self-signed certificate.
Export public certificate	Write the public .cer out of a .p12 you already hold.